Information to be provided pursuant to Article 13 of the EU General Data Protection Regulation (GDPR)
When you access our websites, access data (date, time, page viewed, data volume, IP address of the computer accessing the website (in anonymised form)) are stored as log files on our server. The data are stored on the legal basis of the legitimate interest to ensure the smooth operation and optimisation of our websites. Those data are analysed by us solely for our own statistical purposes, in an anonymised form.
The processing is conducted on behalf of EVER Pharma with joint responsibility of the other companies in the EVER company group. Please see here for our contact details. Our Data Protection Officer may be contacted at firstname.lastname@example.org.
As a rule, your data will not be shared with third parties, with the exception of processors that work solely on the instructions of EVER, that do not use the data for their own purposes and that are bound by separate agreements to comply with the data protection obligations set out in the General Data Protection Regulation.
You have the right to access the data, the right to rectification and erasure of the data, the right to restrict processing of the data, the right to object to processing of the data and the right to file a complaint with a supervisory authority.
This website uses software to analyze the use of the website.
By analyzing this data, valuable insights into the needs of users can be gained. These findings help to further improve the quality of the offer.
In this context, so-called cookies are also used. Cookies are text files that are stored on the computer of the visitor to the website and thus enable the recognition of a visitor on an anonymous basis. Cookies can generally be rejected or deleted through appropriate browser settings.
Cookies necessary for the functionality of the website
When visiting this website, cookies are set to enable the website to function:
fe_typo_user: cookie to identify your browser session (deleted when you close your browser window)
fe_cookies_accepted: information on your consent about the processing of additional tracking cookies (deleted after 1 year)
Usage analysis with Matomo
For a more precise analysis of the use of our website, we use Matomo. Technically necessary cookies are stored on your device. The data is not passed on to third parties or used for other purposes. The processing takes place in our legitimate interest in improving our website.
The following cookies are set:
_pk_id: To recognize your device when you visit the website again (storage period 13 months)
_pk_sess: To recognize your device during the current visit to our website (storage period 30 minutes)
Matomo has been configured in such a way that all information that would allow a personal reference and is transmitted for technical reasons (IP address) is immediately removed. The processing takes place due to our legitimate interest in optimizing our website. You can object to the processing by clicking here. The data of your website visit will be deleted after 24 months.
Your data will not be shared with third parties. However, the processing takes place on our behalf at a service provider (Innocraft Ltd.). Data is also transmitted outside the European Union. Innocraft Ltd. is a company registered in New Zealand. The EU Commission has stated in a decision that processing in New Zealand is subject to a level of data protection comparable to that of the EU (document C (2012) 9557). This means that data export to New Zealand does not have to be additionally approved in accordance with Article 45 GDPR. In an agreement pursuant to Art. 28 GDPR, Innocraft has undertaken not to use the data for its own purposes and to also comply with the other provisions of the General Data Protection Regulation.
General provisions for the processing of personal data from customers, prospects, suppliers and other business partners
In the scope of the business relationship with EVER Pharma and/or other companies of the EVER company group, personal data of customers, prospective customers, suppliers and other business partners are processed for the purpose of the ordering and supply of products and services, sales activities, procurement, accounting, customer care and sending direct advertising. That processing is conducted on the basis of valid contracts, steps prior to entering into a contract or EVER’s legitimate interest in sending direct advertising.
Names and contact details, any agreements and the relevant communication history/order history will be processed.
The provision of the aforementioned data is necessary for the business relationship, since contractually agreed obligations or statutory obligations cannot otherwise be met.
The processing is conducted on behalf of EVER Pharma with joint responsibility of the other companies in the EVER company group. Please see here [https://www.everpharma.com/en/imprint/] for our contact details. Our Data Protection Officer may be contacted at email@example.com.
As a rule, the data will not be shared with third parties without consent, unless required by law or if necessary for performance of the contract. No data will be transferred to countries outside the European Union or to international organisations, unless such transfer of data is necessary in order to fulfil contractual obligations on a case-by-case basis.
Following expiry of the statutory data retention periods, the data will be stored for no longer than an additional period of three years dating from the last contact. You have the right to access the data, the right to rectification and erasure of the data, the right to restrict processing of the data, the right to object to processing of the data (in particular regarding the sending of direct advertising) and the right to data portability to another controller. You also have the right to file a complaint with a supervisory authority.
Special provisions for video conferences and online meetings with Microsoft Teams
When conducting online meetings or video conferences, personal data is processed in the form of contact data, video and audio data. This processing is necessary for the fulfillment of contractual obligations or pre-contractual measures (e.g. the employment contract for employees, preliminary discussions for projects), provided that no other, milder means can be used with comparable efficiency and only takes place for the duration of the respective meeting.
Data on participation in the online meeting and any texts entered by participants in the meeting’s chat window will be deleted after the statutory retention period (generally seven years) has expired.
In exceptional cases, the online meeting is recorded for the purpose of documentation, quality control or to create minutes. This is done either to fulfill contractual obligations or out of EVER’s legitimate interest in the aforementioned processing purposes and only after all participants present have been informed. You have the right to object to processing if you are in a special situation so that your rights and freedoms outweigh the interests of EVER. The storage of recordings only takes place until the respective processing purpose, e.g. the creation and confirmation of protocols, has been completed.
The data processed when conducting online meetings are generally not passed on without consent, unless required by law or if necessary for performance of the contract.. This does not include the transfer to processors who work exclusively on the instructions of EVER, who do not use the data for their own purposes and who are bound by their own agreements to the data protection obligations of the General Data Protection Regulation, as well as the transfer of diagnostic and telemetry data required for operation and security of the infrastructure of the online meeting and can in principle also contain personal data, to Microsoft Ireland Operations Ltd., One Microsoft Place, Dublin, D18 P521, Ireland. In rare cases, data is also transmitted to countries outside the European Union. To ensure the rights and freedoms of the data subjects, an agreement was therefore concluded with Microsoft in accordance with the standard contractual clauses (Art. 46 GDPR) approved by the EU Commission and additional contractual obligations to ensure a level of data protection comparable to that of the EU were guaranteed.
Special provisions for electronically signing agreements with DocuSign
When obtaining advanced electronic signatures for agreements with EVER using the “DocuSign” tool, personal data is processed for the purpose of proving the correctness and integrity of the signature. This is the name, email address and the date and time of the signature you submitted. This data is stored at least for the term of the agreement, then for the applicable statutory retention periods. In general, this means retention of at least seven years, but in some cases it can be 30 years.
The data processed when obtaining electronic signatures are generally not passed on without consent, unless required by law or if necessary for performance of the contract. This does not include the transfer to processors who work exclusively on instructions from EVER, who do not use the data for their own purposes and who are bound by their own agreements to the data protection obligations of the General Data Protection Regulation, as well as the transfer of diagnostic and telemetry data necessary for operation and security the infrastructure of the signature system are required and can in principle also contain personal data to DocuSign Inc., 221 Main St, Suite 1550, San Francisco, CA 94105, USA (DocuSign). In order to ensure an adequate level of data protection for this transfer of data outside the European Union, DocuSign complies with binding corporate rules (Art. 47 GDPR), which have been submitted to and accepted by a European supervisory authority.